Electronic Invoicing also known as EDI Invoice Processing allows you to
collect invoices and credit notes from suppliers that you are set up to trade
electronically with. The Electronic Invoicing program on Power-Gx checks the
invoices against your purchase orders to ensure you have been correctly
invoiced, and allows you to post them directly onto the Purchase Ledger.
Please contact Calidore and your supplier if you wish to be set up for
electronic invoicing.
The EDI invoicing process:
1. Dial into your suppliers system via your EDI link to the collect invoices and credit notes they have prepared for you.
2. You can only collect invoices and credit notes for the current month that
your Purchase Ledger is in.
3. They sit in a temporary area until you choose to resolve them.
4. The system tries to match invoices with p/o details, highlighting any lines
that it cannot reconcile. This may be due to wrong price, quantity or
product code.
5. The purchase ledger can be updated at any time but invoices and credit
notes that are not resolved are posted as being on query. You should
always review and unquery all invoices you agree with before you update
the ledger, so that only invoices with genuine queries are loaded to the
ledger marked as queried.