This allows you to allocate payments, credit notes and negative journals that
have been posted to a customer's account but have not been allocated to
invoices yet.
1. Select Gx Sales on the toolbar.
2. Select Cash Received from the menu.
3. Control Total - leave this blank.
4. Account Code - enter the customer account that you want to allocate
transactions on.
5. Posting Date - this is not important since no new transactions are being
posted, you can accept the default date.
6. Cheque Date - this is not important since no new transactions are being
posted, you can accept the default date.
7. Cheque Number - leave this blank.
8. Cheque Amount - leave this blank.
9. The unallocated cash, credit notes and negative journals on this account
will be displayed in the Transactions to match box on the top right of the
screen. Tick the check-box in the Match column to select cash
transactions. The values will be added to the Cash Remaining amount
shown in the top right corner of the screen. Click here
for an explanation
of transaction type abbreviations.
10. The outstanding invoices on this account are displayed underneath in
the Transactions to be matched box. To allocate the payment or credit
note to an invoice, tick the check-box in the Match column. The Cash
Remaining amount will be adjusted. If the amount of payment is less that
the outstanding amount on the invoice, it will prompt you to create a
discount transaction for the difference. If you choose No the amount
underpaid remains outstanding on the account.
11. Amend the Cash Amount to part allocate to this invoice. The Outstanding column is updated as you amend the Cash Amount.
12. Enter the Discount amount if you are writing off the outstanding
amount on the invoice as discount given.
13. Click the Save button to save the allocations you have made on this
account.
14. The cursor takes you back to Account Code so that you can enter the
next account you wish to make allocations on.
1. Use the Previous and Next buttons to move through the items in the
batch, or use the Transaction No. drop-down menu to view a specific
transaction in the batch.
2. You can make amendments such as un-ticking transactions so that
payment is not allocated to them. The amount will added back onto the Cash Remaining figure. Remember to Save the changes you make.
3. To remove accounts you have made allocations on from the batch, click
the Delete button. This cancels the allocations made.
4. To continue adding accounts to make allocations, click the Add button.
Update the Ledger
1. When you have made all the allocations, click the Update button.
2. The transactions will now show on the customer's account as allocated.
You can use Customer Transaction Enquiry to view them.