4. Enter the default Number of Months History that the Sales Ledger is to
store. This is usually at least 24 months, but you can increase this if
required.
5. Tick the check-box if you are Using Pre-Printed Stationery for sales
forms such as invoices and statements. This will indicate that it is not
necessary for the system to print your company contact details and column
headings on such print outs.
6. Click the radio button for the Due Date Calculation From option that you
want to apply as the default for the sales ledger. This can be amended on
an individual account basis for any customers who are exceptions to this.
7. Contract Expiry Warnings can be used to indicate that customer price
contracts are nearing their end dates. Traffic light icons will appear in Gx
CRM\Contact Details when you go into an account with a contract that is
due to expire. Set the number of weeks you want for the amber and red
warning lights to be displayed at. When an operator notices these warning
traffic light icons, they should use the Customer Contracts program
to
extend and update the contract if they do not want it to be removed.
8. You can set a Low Profit Warning percentage so the system warns you
in sales orders if you enter an order line with less profit than this.
9. Consolidate Nominal Transactions - in a batch there may be several
sales ledger transactions that are to be coded to the same nominal
account code resulting in multiple postings to that nominal account.
Consolidating the nominal transactions will post a single transaction to
each nominal code rather than multiple transactions. Tick the check-boxes
for any form of sales ledger posting where you would want the nominal
update consolidated. Hint: if you lodge cash payments into your bank
account as one amount made up of all the cheques and cash paid in, tick
the Cash box. If you pay in cheques separately, do not consolidate cash
so that bank reconciliation is easier.
10. Use the drop-down menus in the Nominal Code column to select the
nominal account code that represents each of the items listed. These
nominal codes will be updated when you process Sales Ledger postings
such as Cash Received.
Click here to view the Sales Ledger Setup Options screen.