4. Click the Transactions tab. This displays a list of the current transactions
for this account. The details for each transaction include memo indicator,
posting date, transaction date,
transaction type
, batch number,
our
reference, customer reference, the due date for invoices, exchange rate if
foreign currency account, the goods,VAT and total amounts, the amount
paid, the outstanding amount and the cumulative balance on the account.
Use the Back and Forward buttons to move through the pages of
transactions if there are more than one.
5. Click the History button to display completed transactions for this account,
or Future to display any future postings.
6. You can click the column headings to re-sort the display by a specific
column.
7. You can search for a particular transaction. Type the details e.g. amount,
supplier invoice number, your purchase order number etc in the box next
to the Find button at the bottom left of the screen then click the Find
button to run the search. It searches History, Current and Future
transaction, click the Find button again to move between each. When the
transaction is found, it displays the relevant page of transactions, with the
cursor at the identified transaction line.
8. You can print a report of the transactions on this account by clicking the Print button at the bottom of the screen. A popup window appears
allowing you to choose the date range and type of transactions you want
the report to display. Click
here
to view an example
of this report.
9. Right-click a transaction line to display the context menu of the options
available. These allow you to apply actions or view further information
associated with the chosen transaction. The options are:
·Cancel Transaction
- allows you to cancel a transaction that has
been incorrectly posted. The system automatically generates a new
transaction to reverse it.
·Unallocate Transaction - allows you to undo any allocations made
against a transaction.
·Amend Reference - allows you to amend the information in the Our
Reference or Their Reference fields for a transaction. Make sure
you right-click on the correct cell to be changed.
·View Allocations - to show the transactions that the invoice, cash
or credit note you select have been matched to. For example, to
view which invoices a particular cheque paid. You may Reprint Remittance Advice associated with this payment
using the button provided. Click
here
to view the
Gx Purchase\Allocations window.
·View Nominal Analysis - to display the nominal codes that the
transaction has been posted to. Click
here
to view the Gx
Purchase\Nominal Details window.
·View VAT & Discount - displays the VAT breakdown on an invoice
or credit note and shows details of settlement discount available on
an invoice.
·View Invoice Details - allows you to view the product lines on the
invoice if it has been matched to a purchase order when it was
entered. Click
here
to view the Gx Purchase\Purchase
Invoice
Reconciliation screen. If this option has been selected for a Credit
Note then the Credit Note Reconciliation screen will be displayed.
·Print Supplier Invoice - allows you to print a copy of electronic
invoices and credit notes.
·View Purchase Order - allows you to view Purchase Order Enquiry
for the purchase order an invoice relates to. This only works if you
have matched the purchase invoice to the purchase order when it
was posted.
·View Supplier Return - allows you to view Supplier Return Enquiry
for the supplier return a credit note relates to. This will only work if
you have matched the credit note to the supplier return when it was
posted.
·View Batch Details - links to Purchase Batch Enquiry
allowing you
to view details of all the transactions posted in that batch.
·View Memo - to record and view memos about a specific
transaction. A green M will appear in the first column of the
transaction line to indicate that a memo exists for this transaction.