This allows you to allocate payments and credit notes on a supplier's account
to outstanding invoices.
1. Select Gx Purchase on the toolbar.
2. Select Payments Made from the menu.
3. Control Total - leave this blank.
4. Account Code - enter the supplier account that you want to allocate
transactions on.
5. Posting Date - this is not important since no new transactions are being
posted, you can accept the default date.
6. Cheque Date - this is not important since no new transactions are being
posted, you can accept the default date.
7. Cheque Number - leave this blank.
8. Cheque Amount - leave this blank.
9. The unallocated payments and credit notes on this account will be
displayed in the Transactions to match box on the top right of the
screen. Click a transaction. The value of it will be added to the Cash
Remaining amount shown in the top right corner of the screen. Click here for an explanation of transaction type abbreviations.
10. The outstanding invoices on this account are displayed underneath in the Transactions to be matched box. To allocate the payment or credit
note to an invoice, tick the check-box in the Match column. The Cash
Remaining amount will be adjusted.
11. Click the Save button to save the allocations you have made on this
account.
12. The cursor takes you back to Account Code so that you can enter the
next account you wish to make allocations on. Note: if there is more
than one payment or credit note to be matched on the account, you will
need to save the first allocation and then enter the account again as a
separate item in the batch to select the next transaction to match. Only
outstanding transactions that have not already been allocated in this
batch will remain.
13. When you finished all the allocations you wish to make, click the Update button. The ledger will be updated and you can use Supplier Transaction
Enquiry to view the allocations made against each transaction.