Accrual Journals
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Before you can use accrual journals, you must create a nominal account code for the Accrual Control Account.  The accrual control account should be in the balance sheet, liabilities section.  You must then select this nominal code as the Accrual Control Account in Nominal Ledger Setup Options.  You only need to enter the expense or overhead part of the journal, the system automatically posts the double-entry to the Accrual Control Account.  After the Nominal Ledger Period End, the accrual journals are automatically reversed. 

You may wish to refer to the Accruals and Prepayments Explanation topic for a better understanding of accrual journals. 

To Set Up Accrual Journals
1.   Select Gx Nominal in the toolbar.
2.   Hold the cursor over Journals on the menu.
3.   Choose Accrual Journals from the second menu. 
4.   From the drop-down menu, select the Nominal Code for the expense or overhead being accrued. 
5.   Enter a Reference for this accrual journal transaction.
6.   Accruals for expenses and overheads are debits.  Select Debit from the drop-down menu in the Type column.  The system automatically posts the credit entry to the accrual control account. 
7.   Enter the Value being accrued towards the overhead or expense.
8.   Enter the next accrual transactions. 
9.   To post this accrual to the nominal ledger straight away, click the Update Ledger button.  Otherwise you can Save it and post the accrual journal to the ledger later.   

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To Post Saved Accrual Journal to the Ledger
1.   Select Gx Nominal in the toolbar.
2.   Hold the cursor over Journals on the menu.
3.   Choose Accrual Journals from the second menu. 
4.   If required, you should amend the accrual journal before posting it. 
5.   Click the Update Ledger button.   
6.   You can use Nominal Transaction Enquiry to view the accrual journal transactions. 

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To Amend Accrual Journals
1.   Select Gx Nominal in the toolbar.
2.   Hold the cursor over Journals on the menu.
3.   Choose Accrual Journals from the second menu.
4.   To add a line select the next available line and enter the additional expense/overhead nominal code and complete the line as described above for setting up accrual journals
5.   To delete a nominal transaction line from the accrual journal, click the line then right click and select Delete Row from the context menu. 
6.   To amend details of a transaction line simply over type the reference or value as required. 
7.   Remember to Save your changes if you do not want to post the accrual journal to the ledger straight away. 

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